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  • Operations and Finance Coordinator
    Location: Philadelphia Region

Description

Reports To: 

Managing Director

Position Result: 

The Operations & Finance Coordinator is responsible for performing a variety of administrative and bookkeeping tasks to support the efficient operation of the business. This position requires attention to detail, organizational skills, and the ability to handle sensitive information confidentially.

Work Listing:

Administrative Work Listing:

  • Provide general administrative support, including responding to emails and managing correspondence.
  • Manage the owner's calendar and inbox.
  • Schedule and coordinate meetings, appointments, and events.
  • Research and identify upcoming local networking events and potential industry-related construction RFPs
  • Update and manage company forms.
  • Maintain the company IT asset list and equipment.
  • Assist with the preparation and distribution of reports, presentations, and other documents.
  • Maintain and organize physical and electronic filing systems.
  • Support other team members with various administrative tasks as needed.
  • Handle sensitive information with confidentiality and discretion.
  • Perform other related duties as assigned.

Financial Work Listing:

  • Reconcile bank statements and manage accounts payable and receivable.
  • Maintain accurate financial records and ensure all transactions are properly recorded in QuickBooks.
  • Prepare monthly financial statements, including profit and loss statements, balance sheets, and cash flow statements.
  • Assist with budget preparation and financial forecasting.
  • Track expenses and process expense reports.
  • Manage payroll processing and ensure timely payment of salaries and wages.
  • Coordinate with external accountants for tax preparation and audits.
  • Ensure compliance with financial regulations and standards.

Posting Qualifications:

Education and Experience:

  • High school diploma or equivalent required; associate degree in accounting, finance, or related field preferred.
  • Minimum of 2 years of experience in bookkeeping and administrative roles.
  • Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Word, Excel, Outlook).

Skills and Abilities:

  • Strong attention to detail and accuracy in financial recordkeeping.
  • Excellent organizational and time management skills.
  • Proficient in adapting to changing priorities and managing tasks efficiently.
  • Strong written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Discretion and confidentiality in handling sensitive information.

Working Conditions:

  • 1 day in the office, remaining time remote.
  • Office environment with standard office equipment.
  • Part-time position, with the potential to move into a full-time role.
  • Potential for flexible hours as agreed upon with the manager.

Compensation:

  • Competitive salary based on experience and qualifications ($15-20 per hour).
  • Opportunities for professional development and growth within the company.

Standards:

  • Accuracy and timeliness of financial recordkeeping and reporting.
  • Efficiency in managing administrative tasks and meeting deadlines.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Positive feedback from supervisors, colleagues, and clients.